ELECTRIC COMPANY THEATRE
COVID-19 HEALTH AND SAFETY PLANS & POLICIES
Adopted: July 10, 2020
Special thanks and additional credit to: Keltie Forsyth, Vancouver Creative Space Society, Rumble Theatre Society and Worksafe BC.
The following was last updated on July 6th, 2020 with information that has been provided by the BC CDC, ActSafe BC, WorkSafe BC and other federal and provincial health agencies.
Please note that during these times, COVID protection plans are ever changing and all items below should be cross-referenced for accuracy through your own Provincial Health Center, even those listed above. A list of these centers is provided at the end of the section.
For the most recent, up-to-date information please see: https://www.canada.ca/en/public-health/services/diseases/coronavirus-disease-covid-19.html
Any business operations framework described below is intended to be used as a guideline only.
Compliance of it, and any/all implementation of policies stemming from the information below is not mandated nor required.
Electric Company Theatre cannot legally enforce nor address any issues of noncompliance, and one must reference your local insurance provider for any / all coverage or claims.
Returns to business operations must be aligned with directives from your local and provincial government authorities.
While restrictions on public gatherings and various health orders remain in place to prevent the spread of COVID-19, Electric Company Theatre Society (ECT) and our Progress Lab facility management organization, Vancouver Creative Space Society (VCSS) are limiting work-related activities, functions, operations, procedures and facility access for the purpose of maintaining health, safety and physical distance of all workers, employed, contracted or volunteer.
At this time, ECT and VCSS are doing everything we can to maintain a safe workspace. Our policies are in place to keep everyone as safe and healthy as possible. It is everyone’s responsibility to follow our policies and public health best practices. We cannot guarantee that you will not become sick, nor do we take responsibility should you become sick. If you do develop symptoms within 14 days of any work or interaction with ECT, you must notify both ECT management at email@example.com / 604-253-4222. If you see anything that concerns you during work, please let us know at firstname.lastname@example.org and/or email@example.com.
Definition of a Worker
A worker is defined as an employee, independent contractor, service provider or volunteer engaged in activity directed by or for the Electric Company Theatre Society, its Board of Directors, Artists, Independent Contractors, Employees, Volunteers, Service Providers or Funders.
Workplace Safety Accommodations or Alterations for Covid-19
Workers are encouraged and required to express any concerns around Covid-19 workplace safety to the Artistic Producer, who shall respond within 48-hours to discuss accommodations or alterations to duties or operations with the worker. Accommodations or alterations that impact duties, functions or operations of other workers may require collaborative discussion to resolve, examining all potential impacts to all workers related to the accommodation or alteration of work.
Accommodation or Alteration Request Confidentiality
Requests will be treated with confidentiality until action or further collaborative examination by multiple parties is required.
Registered Workers Only at 1422 William Street
Any worker entering the premises at 1422 William Street must be registered with VCSS at www.c-space.ca/visit to provide contact information so the society can alert them should any potential exposure to COVID-19 be discovered at PL 1422, and be a staff member, contractor, service provider or volunteer of one of the Resident Companies at PL 1422 (Company 605, Electric Company Theatre, Neworld Theatre, Playwrights Theatre Centre, Rice and Beans, Rumble Theatre, Theatre Conspiracy, Tara Cheyanne Performance).
Health and Safety Requirements
All workers are required to adhere to current public health guidelines and orders while working, as well as ECT and VCSS guidelines and requirements for health and safety as follows:
Assumed Liability and Responsibility of Registered Workers
The following temporary restrictions on capacity shall be observed at 1422 William Street:
Temporary Overall Building Capacity Limit: 19
Temporary Studio Capacity Limit: 8
Temporary Workshop Capacity Limit: 2
Temporary Rumpus Room Capacity Limit: 1
Temporary Office Capacity Limits: 2 per enclosed office space.
It is the responsibility of all workers to monitor and maintain capacity limits to support health and safety of the workplace. Specific permissions for increased capacity for meetings and events will be communicated to workers by ECT.
Guidelines for Accessing Space and Communicating Use of 1422 William Street
Found in Contravention of Safety Plan and Policies
ECT reserves the right to deny workplace access to any worker found in contravention of the above policies.
ECT Preventative Measures and Actions
ECT shall take the following measures and actions to support this health and safety plan, and the policies and guidelines within it:
Collection and Use of Registered Worker Data
Registered worker data is collected for purposes of contact tracing only. It will be used and/or shared to contact registered workers if a case of Covid-19 occurs at Progress Lab or at any ECT work site. It may be passed on to health authorities for contact tracing if requested. It will not be released to the public, shared with other registered workers, or used for marketing purposes. Data will be kept for 360 days, after which it will be deleted.
Working from Home Health and Safety Policy:
Evaluating Safety in the Home Work Environment
ECT workers are requested to provide the following information on their home working environment prior to commencing work, to ensure workplace safety:
Reporting Injury in the Home Work Environment
ECT Workers are required to report any injury during work at the home workplace to the Artistic Producer within 24 hours, complete any necessary reporting documentation, including a Worksafe BC injury report, and submit that to the Artistic Producer following any injury regardless of severity.
Reporting Home Workplace Violence
ECT Workers are required to disclose any potential risk of, or incident of, violence in the Home Work Environment. Such disclosures will be treated with confidentiality unless required by law, and discussed with the worker to seek safe resolution and support a safe home work environment.
It is understood that ECT workers often manage their own schedules when working from home – and will check in with the Artistic Producer each day when hours are known and scheduled.
Electric Company Theatre COVID-19 Safety Protocols for the Performing Arts
In accordance with the WorkSafeBC protocol selection, an analysis has been conducted for measures to eliminate and reduce the risk of spreading COVID-19. As many of our activities require human interaction and close physical proximity, we understand the crucial need for a comprehensive safety plan and concise protocols to make our return to the stage as safe as possible for everyone involved.
Due to the nature of our work and industry, it is important to identify which employees are able to work remotely and or from home to reduce the risk of spreading COVID-19. Electric Company Theatre personnel is currently composed of permanent artistic and administrative staff, board of directors, artistic consultants, as well as seasonal production staff and artists.
With the exception of our production staff and artists, everyone is able to work remotely and or from home to ensure the company continues to operate. That being said, the people most at risk will be protected by engineering and administrative controls as well as personal protective equipment.
We have made it a priority to educate and inform workers at the ECT and VCSS guidelines as well as maintaining consistent communication and drafting a detailed safety plan before we make any decisions moving forward. These safety plans are crafted by cross referencing the Electric Company Theatre Performance Health and Safety Guidelines with the details of the designated project.
The Default Point Person for Electric Company Theatre is:
Artistic Producer Clayton Baraniuk – clayton@electriccompanytheatre
Electric Company Theatre Performance Health and Safety Guidelines
These are a set of rules that MUST be adhered to by all participating workers:
– If you’ve arrived outside of Canada, you must self-isolate for 14 days and monitor for symptoms. Even though it isn’t currently required by our provincial government, this can also be applied for provincial travel in order to eliminate all risks.
– Physical distancing: When coming into contact with others, practice physical distancing and be very conscious of personal hygiene throughout the entire process. When unable to practice physical distance, a mask or face shield must be worn.
1. Hygiene: Please wash your hands after touching anything that has been shared, on the floor, and visibly dirty. (Avoid touching your face until you have done so)
2. Sanitary supplies: Electric Company Theatre must ensure that there is enough cleaning supplies and sanitizers throughout the entire production and or project.
3. Mask or Face Shield removal: In the event that your mask or face shield needs to be removed due to artistic reasons, you must be at least 2 metres away from anyone else surrounding you and put your mask / face shield back on upon completion.
4. Directors and Stage Managers are strongly encouraged to not create blocking that breaks the rules of physical distancing and hygiene. This includes; fights, intimacy, transference of food etc. – (Provincial health rules take precedence over artistic choices, so please be conscious when making choices that might jeopardize the health and safety of everyone involved.)
Directors, Stage Managers or a senior administrator reserve the right to:
Electric Company Theatre COVID-19: Occupancy Limit(s)
Electric Company Theatre uses both a recreational space and off-site venues when developing and producing mid-to-large sized productions.
In accordance with the BC Centre for Disease Control, our event gatherings will be limited to 50 people maximum with physical distancing and diligent hygiene practices applied which may reduce the capacity of any given space. This also includes an amendment of no more than 50 vehicles for outdoor drive-in events.
More information: www.bccdc.ca/health-info/diseases-conditions/covid-19/event-planning
General inquiries: firstname.lastname@example.org – 604-253-4222
Electric Company Theatre COVID 19: Ticketing & Event Attendance
Attendee Mandatory Registration:
All attendees to events will be required to register in advance of attending, and subject to the following mandatory protocols and attestation:
COVID-19 PROTOCOLS AND ATTESTATION:
At this time, Electric Company Theatre and Vancouver Creative Space Society (VCSS – Progress Lab Building Management) is doing everything we can to maintain PL as a safe space. Our policies are in place to keep everyone as safe and healthy as possible. It is everyone’s responsibility to follow our policies and public health best practices. We cannot guarantee that you will not become sick, nor do we take responsibility should you become sick. If you do develop symptoms within 14 days of your visit, you must notify us at email@example.com. If you see anything that concerns you during your visit, please let us know at firstname.lastname@example.org / email@example.com
BY REGISTERING all attendees(users) agree and attest to comply with the following policy and guidelines from VCSS and ECT:
Maintain Physical Distance – all users are required to maintain 2 meters distance from others who are not a part of their daily living household.
Use of Masks/ Face Shields – all users are required to use face masks or face shields when unable to maintain 2 meters distance from others.
Personal Hygiene and Sanitizing – all users are required to regularly wash or sanitize their hands before and after touching surfaces or using any facilities, including washrooms. Users are advised to avoid touching their face, eyes, mouth, nose, ears, head or other areas of their body where viral transmission is possible.
Assume Surfaces Are Infected with Covid-19 – Despite strong cleaning and sanitizing protocols, all users should assume all surfaces are infected with Covid-19, and act accordingly. Cleaning and sanitization supplied will be provided on site, and users are requested to use them.
Reporting Concerns and Potential Exposures – all users are required to report health concerns, hazards and potential exposures to Covid-19 to VCSS immediately at firstname.lastname@example.org. Should a user develop symptoms of Covid-19 within 14 days of use of PL1422, they will notify VCSS immediately.
Leave Premises If Symptomatic – Should a user develop symptoms of Covid-19 during use, they will leave the premises immediately, and notify VCSS immediately at email@example.com.
Self-Isolation – in the event of known potential exposure to Covid-19, the appearance of any symptoms of Covid-19, or should a user be travelling outside of the Country of Canada prior to use, they must self-isolate for a period of 14 days prior to using any facilities at PL1422.
Stay Home When Feeling Ill – all users must stay home and/or offsite if they feel at all ill, sick, under the weather or otherwise unwell, and report that to VCSS at firstname.lastname@example.org.
Altered Traffic Patterns – to maintain physical distancing, all users will adhere to signage indicating traffic patterns inside the space.
Collection and Use of Registered Attendee Data
Registered Attendee data is collected for purposes of contact tracing. It will only be shared to contact registered attendees if a case of Covid-19 occurs at Progress Lab or at any ECT work site. It may be passed on to health authorities for contact tracing if requested. It will not be released to the public. Data will be kept for 360 days, after which it will be deleted.
Duration of Policies and Guidelines
The above will remain in place until September 30, 2020 or until there is a change in government policy. After September 30, ECT will review and may extend or alter these policies. ECT reserves the right to change this policy at any time.